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How To Merge Vendors In QuickBooks Accounting Software?

Looking forward to learning how to merge vendors in QuickBooks? If yes, then read the article till the end.

QuickBooks business accounting software stores the vendor’s information in the Vendor Center. You can access it from your dashboard. You can learn how to merge two vendors in QuickBooks to resolve the issue. The latest update in the QuickBooks Desktop tool allows you to merge four vendors.

Merging vendors is a useful feature in QuickBooks. Whenever you merge two vendors in the QB tool, it deletes the old vendor and transfers all the data from the other vendor. Follow the article until the end to understand how to merge two vendors in QuickBooks.

Things To Consider Before Merging Vendors

Before merging vendors in your QuickBooks Desktop, Online, or Desktop Enterprise tool, you must consider these factors.

  • Backup your company files.
  • Use the single-user mode while merging vendors.

How-To-Merge-Vendors-In-QuickBooks Online

  • The multi-currency feature should be turned off.


  • You can not undo the merging process without restoring the old backup file.
  • Do not use the Accountant’s Copy File.

How To Merge Vendors In QuickBooks Desktop? 

You can merge vendors in QuickBooks Desktop software. The process in the older and new versions is not similar. You can follow the steps mentioned below based on your Desktop version.

For Latest Version

Go through the steps given below to learn the process of merging vendors in QB Desktop:

  • Firstly, open the QuickBooks Desktop tool.
  • Then, locate and select the Vendor Center tab.
  • Tap on the Vendor’s name from the list to continue.
  • After that, right-click the Vendor and click Edit to proceed.
  • Follow on-screen prompts and click OK.
  • Then, choose another Vendor from the list.


  • Go to the Confirmation tab and click Yes to merge vendors.
  • Finally, confirm your actions to finalize the process.

Read More:- QuickBooks Error H505: 7 Tried & Tested Methods To Fix It

For Older Version

Here are the steps to learn how to merge vendors in the older version of QuickBooks Desktop software:

  • Firstly, launch the software and navigate to the Merge Vendors tab.
  • Then, go to the Accountant tab and select client Data Review.
  • Choose the Merge Window tab to proceed.
  • After that, choose the Company tab and tap Accounting Tools.


  • Follow the prompts and tap Merge.
  • Then, click Next and select the Vendor.


  • Select the Merge option and tap Yes on the Confirmation tab.


  • Finally, tap OK to merge vendors.

For QuickBooks Desktop Enterprise

Follow the instructions given below to know how to merge Vendors in the QuickBooks Desktop Enterprise tool:
  • Firstly, open the QuickBooks Desktop Enterprise software.
  • Select the Company option and tap Accounting Tools.
  • After that, tap the Merge Vendors option and select the Vendor.
  • Choose a Master Vendor to move the data and click Next.
  • Then, tap Merge and choose Yes to update the details.
  • Finally, click OK and merge the Vendors.

How To Merge Vendors In QuickBooks Online?

Go through the steps given below to learn how to merge vendors in QB Online software:
  • First of all, click the New tab from the Top Navigation window.
  • Tap the Expenses option and select Vendors.
  • Then, select the Vendor from the tab and open the profile.
  • Tap on the Edit option to proceed.
  • After that, Write Down the company details, name, etc.
  • Open the Vendor profile that you wish to remove.
  • Then, click Edit and enter the details in the required field.
  • Select Save to update the account details.
  • Finally, click Yes to merge vendors.

Merge Duplicate Customers In QuickBooks

QuickBooks allows you to merge duplicate customer accounts in the tool. This process deletes the first customer profile and moves all data to the second customer profile. Follow these steps to merge duplicate customers in QuickBooks:
  • Firstly, navigate to the Sales or Get Paid and Pay tab.
  • Locate and tap the Customer option.
  • Then, choose the Customer that you wish to remove.
  • Click Edit to continue and note down the details.
  • After that, open the other Customer profile and enter the same details.
  • Click Save to update the changes.
  • Finally, tap Yes to merge the duplicate accounts.

Merge Duplicate Accounts In QuickBooks

QuickBooks allows you to merge duplicate accounts. Go through the instructions given below to merge them:
  • First of all, launch the Settings menu.
  • Tap the Chart of Accounts tab and select the account.
  • Then, click the Dropdown Arrow icon.
  • Click the Action column and tap Edit.
  • After that, note down the Name and Account Type.
  • Choose the other Account and enter the same details.
  • Then, tap Save to update the changes.
  • Click OK to merge duplicate accounts.


The above article includes a step-by-step guide on how to merge vendors in QuickBooks software. We have listed the steps for QuickBooks online and desktop software. You need to consider a few factors before merging vendors. 

If you are unable to merge vendors and you want help, you can contact our experts. MWJ Consultancy offers proper assistance for accounting software for QuickBooks, TurboTax, TurboCash, Quicken, Xero, Sage, KashFlow, and other accounting tools.

Frequently Asked Questions

Follow these steps:

  1. First of all, tap + icon and choose the Expenses option.
  2. Click on the Vendors tab and choose the Vendor from the list.
  3. Then, tap Edit and note the company name and display name.
  4. Get back to the Vendor’s list and choose another vendor profile.
  5. After that, enter the exact details and tap Save.

Tap Yes to confirm the merging process.

Go through these instructions:

  1. Firstly, open the Company window and tap Accounting Tools.
  2. Click Merge Vendors and choose the Vendor profile.
  3. Then, follow the prompts and tap Next.
  4. Select a Master Vendor to move the data.
  5. After that, choose the Merge option and click Yes.

Finally, click OK to merge two vendors in QuickBooks.

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